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Homeowner Assoc. Terminology

WHO'S WHO

Association Manager:  
- Advise and provide administrative, managerial, and operational
  counsel to the association governing body         
- Exhibit professionalism and loyalty to the principal (the Board) 
- Exercise diligence in performing duties on the principals behalf 
- Account for financial activities covered by the Management
  Agreement         
- Perform onsite property inspections 
- Solicit and evaluate bids for association services 
- Supervise maintenance activities and contractor performance 
- Oversee and authorize payment for primary association services 
- Know and abide Bylaws, recognizing the State agency that
  supervises the community associations

The Board of Directors: Depending on the management agreement, some of the following
responsibilities can be turned over to a managing company.

President:  
-
Chief executive officer and leader of the association 
- Presides at all meetings of the board and membership 
- Executes legal documents on behalf of the association 
- Sets meeting agendas and controls all meetings 
- Represents the board before the residents 
- May have nominating, if not appointment, responsibility for all
  committees

Vice President:  
- Performs all of the duties of the president in his/her absence 
- Typically shares some of the burden of the president regarding
  appearances, liaison, public hearings, etc. 
-  Usually assigned liaison responsibility to specific staff or
  contractors, and to specific committees

 Secretary:  
-
Prepares and distributes board and membership meeting agendas,
  minutes, and materials referred to in minutes 
- Maintains minutes and book on all meetings 
- Maintains book of resolutions 
-  Maintains all official records, including official
   correspondence, contracts, membership roster, etc. 
-  Receives, verifies, and maintains all proxies 
- Attests, by signature, to the legitimacy of certain
  documents

Treasurer: 
- Works with appropriate staff, contractors, and committees to 
  develop and submit annual operating budget for approval 
- Maintains adequate records of all association financial
  transactions 
- Maintains roster of disbursement of funds, as authorized 
- Prepares period financial reports 
- Arranges, subject to board approval, an independent audit of
  financial affairs

PERSPECTIVES OF BOARD, HOMEOWNER, AND MANAGER...

Board of Directors Perspective:  
- Maintaining the value of the property and a good quality of life
  for the residential community 
- Governing smoothly
- Enforces rules
- Establishing and keeping budget

Homeowners Perspective 
- Most care a great deal about residences
- Will want service from manager and decisions from Board that will
  provide a good quality of life
- Problems may arise when expectations are too high or not
  realistic; this can occur when interests are too specialized or unique

Managers Perspective 
- Working in balance with homeowners, board, and realities of
  management companies business(possible friction)
- Problem-solver
- Multi-task oriented
Picture
Contact Info:
444 Lunalilo Home Rd. Honolulu, HI 96825
Phone: 808-395-6454 Fax: 808-396-3396
After Hours Security Phone: 808-347-8335
Copyright © Kaimala Marina 2022. All rights reserved!
  • Home
  • News
    • Community Updates
    • Improvements
    • Board Meetings >
      • Board Members
  • Resource Center
    • House Rules >
      • Quick Start Guide
      • House Rules
    • Forms
    • Association Terminology
    • FAQ
    • Safety
  • Contact Info
    • Contact Us
    • Incident Report
    • Repair Notice
    • Reservation for Rec. Room
    • Registration for New Residents
    • Registration for Watercraft/Bike
    • Community Location