WHO'S WHO
Association Manager:
- Advise and provide administrative, managerial, and operational
counsel to the association governing body
- Exhibit professionalism and loyalty to the principal (the Board)
- Exercise diligence in performing duties on the principals behalf
- Account for financial activities covered by the Management
Agreement
- Perform onsite property inspections
- Solicit and evaluate bids for association services
- Supervise maintenance activities and contractor performance
- Oversee and authorize payment for primary association services
- Know and abide Bylaws, recognizing the State agency that
supervises the community associations
The Board of Directors: Depending on the management agreement, some of the following
responsibilities can be turned over to a managing company.
President:
- Chief executive officer and leader of the association
- Presides at all meetings of the board and membership
- Executes legal documents on behalf of the association
- Sets meeting agendas and controls all meetings
- Represents the board before the residents
- May have nominating, if not appointment, responsibility for all
committees
Vice President:
- Performs all of the duties of the president in his/her absence
- Typically shares some of the burden of the president regarding
appearances, liaison, public hearings, etc.
- Usually assigned liaison responsibility to specific staff or
contractors, and to specific committees
Secretary:
- Prepares and distributes board and membership meeting agendas,
minutes, and materials referred to in minutes
- Maintains minutes and book on all meetings
- Maintains book of resolutions
- Maintains all official records, including official
correspondence, contracts, membership roster, etc.
- Receives, verifies, and maintains all proxies
- Attests, by signature, to the legitimacy of certain
documents
Treasurer:
- Works with appropriate staff, contractors, and committees to
develop and submit annual operating budget for approval
- Maintains adequate records of all association financial
transactions
- Maintains roster of disbursement of funds, as authorized
- Prepares period financial reports
- Arranges, subject to board approval, an independent audit of
financial affairs
PERSPECTIVES OF BOARD, HOMEOWNER, AND MANAGER...
Board of Directors Perspective:
- Maintaining the value of the property and a good quality of life
for the residential community
- Governing smoothly
- Enforces rules
- Establishing and keeping budget
Homeowners Perspective
- Most care a great deal about residences
- Will want service from manager and decisions from Board that will
provide a good quality of life
- Problems may arise when expectations are too high or not
realistic; this can occur when interests are too specialized or unique
Managers Perspective
- Working in balance with homeowners, board, and realities of
management companies business(possible friction)
- Problem-solver
- Multi-task oriented
Association Manager:
- Advise and provide administrative, managerial, and operational
counsel to the association governing body
- Exhibit professionalism and loyalty to the principal (the Board)
- Exercise diligence in performing duties on the principals behalf
- Account for financial activities covered by the Management
Agreement
- Perform onsite property inspections
- Solicit and evaluate bids for association services
- Supervise maintenance activities and contractor performance
- Oversee and authorize payment for primary association services
- Know and abide Bylaws, recognizing the State agency that
supervises the community associations
The Board of Directors: Depending on the management agreement, some of the following
responsibilities can be turned over to a managing company.
President:
- Chief executive officer and leader of the association
- Presides at all meetings of the board and membership
- Executes legal documents on behalf of the association
- Sets meeting agendas and controls all meetings
- Represents the board before the residents
- May have nominating, if not appointment, responsibility for all
committees
Vice President:
- Performs all of the duties of the president in his/her absence
- Typically shares some of the burden of the president regarding
appearances, liaison, public hearings, etc.
- Usually assigned liaison responsibility to specific staff or
contractors, and to specific committees
Secretary:
- Prepares and distributes board and membership meeting agendas,
minutes, and materials referred to in minutes
- Maintains minutes and book on all meetings
- Maintains book of resolutions
- Maintains all official records, including official
correspondence, contracts, membership roster, etc.
- Receives, verifies, and maintains all proxies
- Attests, by signature, to the legitimacy of certain
documents
Treasurer:
- Works with appropriate staff, contractors, and committees to
develop and submit annual operating budget for approval
- Maintains adequate records of all association financial
transactions
- Maintains roster of disbursement of funds, as authorized
- Prepares period financial reports
- Arranges, subject to board approval, an independent audit of
financial affairs
PERSPECTIVES OF BOARD, HOMEOWNER, AND MANAGER...
Board of Directors Perspective:
- Maintaining the value of the property and a good quality of life
for the residential community
- Governing smoothly
- Enforces rules
- Establishing and keeping budget
Homeowners Perspective
- Most care a great deal about residences
- Will want service from manager and decisions from Board that will
provide a good quality of life
- Problems may arise when expectations are too high or not
realistic; this can occur when interests are too specialized or unique
Managers Perspective
- Working in balance with homeowners, board, and realities of
management companies business(possible friction)
- Problem-solver
- Multi-task oriented
